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BOARD MEETING MINUTES
FFBC MEMBERSHIP MEETING
Date: Thursday, January 4, 2007
Time: 7:30 pm
Location: REI
Call to Order, Minutes, Introductions
Karen White called the meeting to order. As no December 2006 meeting was planned or held, the minutes from the November meeting were approved. Several guests were introduced.
Membership
Dave Ransom reported on Cinderella trainee signups and confusion over family memberships v. individual trainee memberships. He cleared this up, stating that those wishing to pay for Cinderella training along with their 2007 family membership just need to pay an additional $6 to cover the family.
Karen White announced that 2007 membership dues reminder post card would go out this month to all members (or one per family membership).
Ride Coordinator
Jim Herman announced two progressive ride programs starting this month: the Progressive Ride Series and Cinderella Training Rides. Additional ride leaders for the Progressive rides are needed in February.
Jim also announced a new monthly ride leader incentive starting tonight. Each ride leader during the previous month will have his or her name entered one time into a drawing. This month’s winner was Lori Sommer who will receive FFBC socks and headband.
Race Team
Jason Sage thanked everyone for their well wishes for his recovery following his bike v. SUV accident. He and his wife brought Snickerdoodles for the members. He requested three FFBC members to participate on the new Race Team bylaws committee in order create a balance of interest and reported that the Team had chosen a new uniform design.
Treasurer’s Report
Sydney Friedenberg reported that she and Ron Mitchell, as instructed by the Board at the November 2006 meeting, withdrew $20,000 from the FFBC checking account and opened two $10,000 CDs – one maturing July 2007 at 4.78% interest rate, and one maturing in October 2007 at $4.39% interest rate. Approximate $16-17,000 remains in the checking account.
Clothing Sales
Ed Tanaka said sales for the previous few months were down though he expected increased sales with the start of the Cinderella training program.
Member Outreach
Molly Michelfelder sent 7 cards since the last meeting – various get well and thank you cards.
Donations Committee
Karen invited all interested members to a discussion on how to distribute the $2,000 budgeted for donations to a meeting to be held Thursday, January 18 at 7:30 pm at Mission Coffee. Please bring your ideas.
Primavera
John Goeschl reminded members he still needs an assistant chairperson to help with this year’s Primavera and to lead next year’s planning. He reported on location approvals, pending insurance policy issuance and the 2007 Primavera design for advertising, T-shirts and perhaps a jersey. John will follow up on one member’s suggestion that the date of the Primavera be posted on the FFBC website.
New business
Karen asked members for ideas on where to hold the 2007 holiday party. The Board would like to make the reservation very soon in order to lock in a mid-December date. The location must have a kitchen. Please let her know.
Florence Silver suggested that next year party guests be reminded to bring serving and eating utensils and potholders and to label all items with their name.
Program
Bert and Florence Silver presented a photographic journey of their July 2006, week long, 450-mile RAGBRAI (Register’s Annual Great Bike Ride Across Iowa) bike trip they took with their daughter, son-in-law and 10-year-old granddaughter.
FFBC BOARD OF DIRECTORS MEETING
Date: Thursday, January 4, 2007
Time: 6:30 pm
Location: REI
Attendees: Karen White, Sydney Friedenberg Jim Herman, Ron Mitchell,
Mike Northrup, Jason Sage, Conni Smith, John Goeschl, guest
Call to Order and Minutes
Karen White called the meeting to order. No December 2006 Board meeting was planned or held. Minutes from the November meeting were approved.
Holiday Party
Karen asked and the Board agreed that it would be best to reserve a location for the 2007 Holiday Party as soon as possible. They liked last year’s location, but decided to ask the membership for other suggestions before reserving it for 2007. A date later than December 3 was preferred.
Treasurer’s Report
Sydney reported that she and Ron Mitchell, as instructed by the Board at the November 2006 meeting, withdrew $20,000 from the FFBC checking account and opened two $10,000 CDs – one maturing in July 2007 at 4.78% and one maturing in October 2007 at $4.39%. Approximate $16-17,000 remains in the checking account.
Sydney also reported two discrepancies, possible illegal activities, that occurred to the checking account – a $191 telephone transfer payment to PG&E and one fraudulent check for $58.86 to Money Control. The bank notified the Club and is handling the corrections and investigation.
Mike Northrup presented the idea of creating a maximum dollar amount the Club should maintain, after which funds should be dispersed via donations, awards, etc. He suggested keeping two years of expenses or one year of Club expenses plus one year of Primavera expenses in reserve. Discussion ensued and Board members were asked to bring additional ideas to the February Board meeting.
Race Team
Jason still needs three FFBC members to participate on the new Race Team bylaws committee in order create a balance of interests. He also reported the Team has chosen a new jersey design.
Membership Meeting Programming
Karen led a discussion about upcoming programs for the Membership Meetings. Ride Leaders & Pedal Pounders awards will be the March program and a Primavera presentation will be held at the April meeting.
Ride Coordinator
Jim Herman announced the new monthly drawing for ride leader rewards would start tonight at the Membership Meeting. Each ride leader during the previous month would have his or her name entered once in the drawing. Club clothing is the current reward.
He also announced two ride programs starting this month: Progressive Ride Series and Cinderella Training Rides.
Membership
Karen designed a 2007 membership reminder postcard to go out this month to each member (or one per family membership).
Primavera
Karen reported that the Club failed to pay for a second post office box retained specifically for Primavera registrations and if a new box is needed, the address on the Primavera fliers will need to be changed. After discussion of the new on-line registration for this year’s Primavera, it was decided a second post office box was not be needed.
John reported that he has received all Primavera location permissions except for the final approval from Logan High School. The person finalizing this approval will return to work next week. Logan will be charging a bit more this year for janitorial service as the contracted hourly rates have risen. Later this month, after the insurance policy for the Primavera is paid and issued, John will send the required copies to all locations (school, rest stops, parks, etc.).
Donations Committee
Karen set a meeting date to discuss allocation of the $2,000 donations budget for 2007. This meeting, open to all interested Club members, will be held Thursday, January 18 at 7:00 pm at Mission Coffee. She will announce this at the Members Meeting.
FFBC Website
Mike Northrup agreed to liaise with Valdez regarding enhancements to the Club website and expenses those changes may entail. Karen will contact Valdez and put him in contact with Mike.
The meeting adjourned at 7:30 pm.
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