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BOARD MEETING MINUTES
FFBC MEMBERSHIP MEETING
Date: April 5, 2007
Time: 7:30 pm
Location: REI
Call to Order, Minutes
Karen White called the meeting to order; the March minutes published in the FFBC Newsletter were approved.
Membership Report
Dave Ransom reported that the club had 322 paid members and encouraged those who had not yet paid their 2007 fee to do so.
Ride Coordinator
Jim Herman reported that the Pizza Rides, due to start in May, need ride leaders for May through September, as do the monthly Calaveras Clockwise and Get-To-Know-Us rides.
Race Team
Jason Sage passed around a sample of the new race team uniform with new colors and design. He also reported that Gary Birch was currently the top racer and that the Crit needs a new date as the Pescadero Ride had been scheduled on the Crit’s previous date.
Treasurer’s Report
Sydney reported on the club’s account balances:
- Checking: $25,224;
- CDs (2): approx. $20,300
Clothing Sales
Ed Takaka said few sales had been made in the past month and inventories were getting low. He mentioned the possibility of a new Club jersey in 2008.
Member Outreach
Molly sent out 2 cards in February and more recently a get-well card to Tim O’Hara, following his accident.
Old Business
Donations
Jim Herman distributed the Donation Committee’s recommendations for $500 donations to each of four cycling related organizations (see attached). He also reviewed the basis of the amount being distributed: the Board designated $2,000 for donations in the 2006-2007 budget and future allotments would be based on a figure of 20% of the Primavera proceeds. Members discussed the recommendations and a vote was taken and passed by a significant majority to accept the Committee’s full recommendations. Suggestions for next year’s donations will be welcomed by the Committee all year long.
Ride Leader Award
Cathy Goodman will receive a pair of FFBC arm warmers as winner of the March Ride Leader drawing.
Primavera
John Goeschl reported on the progress of Primavera planning, displayed the patches, t-shirt designs and color-coded route maps and discussed the color-coding of route sheets and road arrows and that the riders would have ID bracelets. Currently, approximately 440 riders are registered and about 100 same-day registrations are expected. This figure is low compared to prior years and John expects more.
A meeting of the SAG members is scheduled for Monday, April 9 at Suju’s; the Rest Stop captains will meet on Monday, April 16.
Karen White reported that the rest stops have sufficient volunteers, though volunteers were still needed for preparation of the Primavera lunch.
The Race Team will place the colored arrows on the various road routes prior to the event. Those who attend the Workers Rides on Sunday April 15 were asked to make note of those arrows and any changes that may be needed. John asked members to contact him to schedule a time to pick up food and equipment on Saturday before the Primavera so not everyone will be there at once.
The meeting adjourned at 8:30 pm.
A report will be included in the April newsletter and a vote will be taken during the April membership meeting.
The meeting adjourned at 7:30 pm.
FFBC BOARD OF DIRECTORS MEETING MINUTES
Date: April 5, 2007
Time: 6:30 pm
Location: REI
Attendence: Karen White, Jim Herman, Jason Sage, Mike Northrup, Sydney Friedenberg, Ron Mitchell, Conni Smith, John Goeschl, guest.
Call to Order; Minutes
Karen White called the meeting to order; the March minutes were approved.
Treasurer’s Report
Sydney reported on the club’s account balances –
- Checking: $25,224;
- CDs (2): approx. $20,300.
Donations Committee
Jim Herman distributed the Committee’s recommendations for $500 donations to each of four cycling related organizations. No Board recommendation was required as the club membership would vote on accepting or not accepting these recommendations.
Race Team
Jason Sage revealed the new race team uniform with new colors and design and passed around a sample. The Board discussed building a relationship with this vendor for future club clothing.
Races have begun and the date for the Crit will be set soon. Jason presented the idea of asking the new Fremont Hooters Restaurant to be a Crit sponsor as it is located across the street from the starting point, but he wondered if this would be too sensitive an issue. Mike Northrup agreed it was and suggested not pursuing this option; the Board agreed.
The Race Team bylaws committee is still working incorporation and, though the Club’s fiscal year end is September 30, the Race Team is considering a different date.
Ride Coordinator
Jim Herman reported on the following:
- The summer’s Pizza Rides need ride leaders for May through September;
- The Club’s web page has some inconsistencies regarding ride leader incentive qualifications. Discussion ensued on whether show & goes and Yahoo short listings qualified for ride leader credit. The original intent of the ride leader clothing awards was to fill the calendar with scheduled rides. Further discussion was delayed pending investigation into how ride leaders are identified and tracked.
Club Goals and Visions
The Board decided to hold a separate meeting at 6:30 pm, Monday, April 30 to discuss the Club’s goals and visions. Location was not set.
Primavera
John Goeschl reported on Primavera planning, distributed a progress report and displayed the patches, t-shirt designs and route maps. The event is still in need of a SAG captain. John will schedule separate meetings for SAG, registration and rest stop captains.
The meeting adjourned at 7:30 pm.
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