BOARD MEETING MINUTES

FFBC MEMBERSHIP MEETING
Date:   August 2, 2007
Time:    7:30 pm
Location:  REI, Fremont

CALL TO ORDER
Karen called the meeting to order.

NEW MEMBERS/GUESTS:
Ben Johnson is new in town and Mark Peters, who sponsors a bike club at Newark Junior High.

JULY MINUTES APPROVED
The minutes of the July Board meeting were approved by a verbal vote.

MEMBERSHIP
Dave Ransom reported that the Club had 418 members.

RIDE COORDINATOR
Jim Herman reported that the September ride calendar is open for scheduled rides and leaders are needed for the Pizza Rides, the Welcome Ride and Calaveras Clockwise Ride.  He also announced four rides at varying ability levels that will start at the Sports Basement in Sunnyvale on the morning of August 19. The Sports Basement is hosting a social/purchase discount event for FFBC with a barbeque, raffle and 20% discount on all store merchandise.

Members are asked to RSVP to Karen White by August 14th so she can tell the store how many people to expect.   A sign-up sheet was passed around.

Dave Epps won the $25 REI gift certificate in the July Ride Leader drawing.

CLUB PICNIC
Karen announced that the club picnic will be held September 16 at Oak Knoll at Ed Levin County Park.  Members and their families are invited.  There is a $5 reservation fee for each attendee.  The county park requires a $6 parking fee.  A sign-up sheet for this event was passed around.

TREASURER’S REPORT
Sydney reported the current account balances:
    Checking:     $21,708.89
    CDs (2):       $20,674.20

MEMBER OUTREACH
Molly Michelfelder sent various cards to members over the last several months, most recently Wei Sun (sympathy), Robert Bachtel (get well) and Bert and Florence Silver (thank you).

NEW CLUB MEETING LOCATION SEARCH COMMITTEE
Wynn described the pros and cons of several possible locations for future Club meeting, including sports and community centers and a pizza parlor.  The Board unanimously voted for Newark’s Silliman Center which offers a private room that holds 60 people, free use of computer projection equipment, reservations available 1 year in advance and outside food allowed.  The fee is $40 per hour and includes setup and take down.

RACE TEAM
Jason Sage reported that despite the summer lull, the Race Team members are regularly on the track and that the Team is now an official subsidiary of FFBC, soon to have an elected board of directors and tax filing registrations.  The Team is negotiating with Sugar CRM for sponsorship rights.

He also mentioned the disappointing results of a jury trial regarding a 2006 incident with a jogger during an FFBC Race Team event.  The court decision is being appealed.  All defense costs and award expenses are covered by insurance.

OFFICER NOMINATIONS
Todd Tracy, representing the Nominations Committee, presented the new slate of officer nominations for 2007-2008:

BOARD POSITIONS:
PRESIDENT                      Jeff Girard
VICE PRESIDENT              Dan Lucchesi
SECRETARY                      Conni Smith
TREASURER                     Jean ODonnell
DIRECTOR AT LARGE        Becky Denevan
RIDE COORDINATOR        Jim Herman
RACE TEAM DIRECTOR     Jason Sage

NEW NOMINEES FOR NON-BOARD POSITIONS:
Newsletter Editor              Wei Sun
2008 Primavera                Ed Tanaka & Todd Tracy
Holiday Party                    Susan Lucchesi & Florence Silver
2008 Cinderella                (no nominees)
Equipment Manager          Ron Razura

MEMBERS CONTINUING NON-BOARD POSITIONS:
Race Team Liaison            Richard Brockie
Pedal Pounders                 Mark Davis
Membership                     Dave Ransom
Newsletter Printing and Distribution Dave Ransom
Club Clothing Sales           Ed Tanaka
Web Master                      Valdez Hill
Member Outreach             Molly Michelfelder
Meeting Refreshments       Susan Lucchesi
Bicycle Education Committee Chair   Eric Dittmar
East Bay Bicycle Coalition   John Goeschl
BPTAC Representative       Michael Graff

The Nominating committee consisted of Florence Silver, Dave Epps, Todd Tracy, Sydney Friedenberg, Marylou Hicks and Lori Sommer

Nominations will be listed in the newsletter and members will be notified by email.  Voting will take place at the September members meeting.

The meeting adjourned at 8:30 pm

FFBC BOARD MEETING
Date:   August 2, 2007
Time:    6:30 pm
Location:  REI, Fremont

Attendance:  Karen White, Jim Herman, Jason Sage, Ron Mitchell, Sydney Friedenberg, Conni Smith, Wynn Kageyama

CALL TO ORDER; JULY MINUTES
Karen called the meeting to order; the minutes of the July Board meeting were approved.

CLUB PICNIC
Karen has finalized the date and location of the club picnic to be held September 16 at Oak Knoll at Ed Levin County Park.  The Club requires a $5 reservation fee for each attendee.  There is also a $6 parking fee, which the Board discussed reimbursing to members.  No decision was made.

RIDE COORDINATOR
Jim announced four ride routes starting at the Sports Basement in Sunnyvale on August 19.  Ride leaders are invited to volunteer.  The Sports Basement is hosting this event with a barbeque, raffle and 20% discount on all merchandise following the rides.  The store suggested, but the Board decided against inviting the riding community at large to this event in exchange for club membership.

NEW CLUB MEETING LOCATION SEARCH COMMITTEE
Wynn presented the results of the committee’s search for a new meeting location, including sports and community centers and a pizza parlor.  The Board unanimously voted for Newark’s Silliman Center which offers a private room that holds 60 people, free use of computer projection equipment, reservations available 1 year in advance and outside food allowed.  The fee is $40 per hour and includes setup and take down.  The committee will see if this location is available for the September or October meetings.

The Board discussed ways to handle similar situations in the future, including more signs and barricades, FFBC labeled vests for those directing the event and whether to form a committee to reevaluate the Club’s safety policies.  No firm decisions were made.

Incorporation:  Jason announced that the Race Team is officially incorporated as a subsidiary of FFBC.  Officer elections and tax filing registration will take place soon.

Sponsorship:  Coach Matt, the Race Team coach discussed the pending sponsorship agreement with Sugar CRM.  Sugar CRM is a customer relationship software company interested in supporting and promoting the cycling community and eventually creating a race series.  The agreement, which is close to finalization, provides that Sugar CRM will pay the Race Team $5,000 per year for 3 years for the rights to title sponsorship of the Race Team and sponsorship of one Race Team event per year. 
Coach Matt also presented Sugar CRM’s offer to FFBC, in general, for sponsorship that would include having their name on the Club’s new jersey.  The Board expressed concern over having a corporate name on a jersey that will last members many years.  No decisions were made on this issue.

TREASURER’S REPORT
Sydney reported the current account balances:
          Checking:     $21,708.89
          CDs (2):       $20,674.20

OTHER BUSINESS
Karen announced that Todd Tracy would present the results of the Nominations Committee’s search for board member nominees at the members meeting.  Voting will take place at the September members meeting.

The question arose on whether informal Race Team rides receive Pedal Pounder miles.  A review of the regulations and discussion by the Board determined that only listed rides that are open to all members qualify for inclusion in Pedal Pounder statistics.  Credit for miles and number of rides are recognized for Race Team events.  Sign-up sheets must be submitted.

Karen also mentioned the Alameda County Bicycling Event Ordinance that was previously distributed, but there was little time to discuss it.

The meeting adjourned at 7:30 pm

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