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BOARD MEETING MINUTES
Special Meeting of the Board of Directors of Fremont Freewheelers Bicycle Club
Date: October 7, 2007
Time: 5:00 pm
Location: Pizza Patio, Fremont CA
Attendees: Jeff Girard, Dan Lucchesi, Sydney Friedenberg, Jean O’Donnell, Becky Denevan, Brian Meiers (Guest/Race Team representative)
NEW MEMBERS & GUESTS
Mark Dieter introduced himself as a soon-to-be new member and a teacher a Newark Jr. High.
Call to Order
Jeff called the meeting to order. The purpose of this meeting was to discuss and finalize the 2007-2008 FFBC budget for presentation to the membership at the November meeting.
Budget
Using the budget plan Sydney distributed at the meeting on October 4, the Board discussed each line item and accepted or changed the amounts listed:
Race Team Income and Expenses: The Race Team will create its own budget that will likely eliminate line items 102 (income) and 202 (expenses). The corresponding dollar amounts will change to incorporate sponsors contributions. The club’s tax preparer or Florence Silver will be consulted about this. Jean O’Donnell is the Treasurer for both FFBC and the FFBC Race Team.
Activities: Expenses for activities will be increased to $4,000 to include monthly rental expenses at the Silliman Center for Club meetings. This category includes expenses for Club activities such as the summer picnic, holiday party and small slush fund for Pizza Rides.
Ride Leader Incentives: Increased to $1,000 to provide for larger and/or more numerous awards.
Cinderella Training Ride Series: The Board discussed the lack of a Cinderella coordinator and the significant reduction in income if the program was eliminated. Jeff agreed to ask the members via the Yahoo list if anyone was interested in the position.
Honorariums: After being removed last year, $250 for honorariums was added back to the budget.
Donations: $2,000 in donations to four community organizations was previously approved for the 2006-2007 year, but checks were never awarded. Jean will cut these checks immediately. The Board decided to keep the new donations budget at $2,000 even though the donation guidelines recommend 20% of the net profits of the Primavera, which would have been approx. $1,400-$1,500.
Bicycle Travel Case: The Board agreed to allot $300 for another bike case. Jeff will purchase this very soon and let the membership know these are available to borrow.
Digital Projector: This item was removed from the budget due to equipment available for use at the Silliman Center.
The 2007-2008 FFBC budget will be voted upon by the membership present at the November 1 meeting.
The meeting adjourned at 6:30 pm.
Members Meeting of the Fremont Freewheelers Bicycle Club
Date: October 4, 2007
Time: 7:30 pm
Location: Pizza Depot, Fremont CA
Call to Order and Approval of Minutes
Following a pizza dinner hosted by the Club, Jeff Girard called the meeting to order and the members voted to approve the September minutes.
Membership
Dave Ransom reported there were 308 memberships and 400+ members.
Ride Coordinator Report
Jim Herman called for rides and ride leaders for the November ride calendar. Leaders are needed for the Get-To-Know-Us ride and for the Club’s traditional day after Thanksgiving ride in Monterey.
Todd Tracy won the September ride leader drawing for a $25 REI gift certificate.
Treasurer’s Report
Our 2006-2007 Treasurer, Sydney Friedenberg introduced Jean O’Donnell as the new FFBC Treasurer and reported that the account balances had not changed significantly since last month (approx $12,000 in checking and $20,200 in the two CDs).
Clothing Sales
Ed reported the Club still has a few jerseys, vests, jackets (all mostly in larger sizes), socks (many) and arm warmers.
New Club Clothing
MaryLou Hicks said the jersey committee would meet next week and planned to make a decision to provide the new design to a vendor.
Member Outreach
Molly Michelfelder sent a get-well card to Bert Silver following his hip replacement surgery.
Race Team
Jeff Girard reported that the race season is closing and the cyclocross season is beginning. The sponsorship agreement with Sugar CRM is near completion and will provide $5,000 in race team support in the next year and another possible $5,000 in subsequent years.
Primavera
Ed Tanaka announced April 20, 2008 as the date of the Primavera.
Holiday Party
Susan Lucchesi and Florence Silver have reserved the Los Cerritos Community Center in Fremont for the FFBC holiday party in December.
New Business
As the new President, Jeff Girard presented a few suggested goals for the Club:
- Encourage new ride leaders;
- Encourage new members;
- More out of town rides (like the upcoming Pigeon Point ride on May 3);
- More time during the Members Meetings for slide shows, speakers, presentations.
Presentation
Joel, the owner of the three Cyclopath stores (Hayward, Pleasanton, San Mateo), presented discounts, schedule of events and various resources Cyclopath has to offer FFBC and its members. He would like to encourage a close relationship with the Club.
The meeting adjourned at 8:30 pm.
Board of Directors Meeting of Fremont Freewheelers Bicycle Club
Date: October 4, 2007
Time: 6:30 pm
Location: Pizza Depot, Fremont CA
Attendees:
Jeff Girard (President)
Jean O’Donnell (Treasurer)
Jim Herman (Ride Coordinator)
Conni Smith (Secretary)
Ron Mitchell (‘06-‘07 VP)
Ed Tanaka (Primavera Chair)
Becky Denevan (Director-at-Large)
Sydney Friedenberg (‘06-‘07 Treasurer)
Mike Northrup (‘06-‘07 Director-at-Large)
Wynn Kageyama (guest)
Call to Order and Approval of Minutes
Jeff called the meeting to order and the Board voted to approve the September minutes.
Ride Coordinator Report
Jim reported:
- the award for the monthly Ride Leader drawing will continue to be $25 gift certificates for REI;
- the Pedal Pounder guidelines need to be updated to include instances such as the one that occurred in September in which a calendared ride was cancelled due to rain and rescheduled for the next day;
- rides and ride leaders are needed for November.
While waiting for Sydney to arrive with the Treasurer’s documents for the new Treasurer, Jean O’Donnell, Ron Mitchell and Jeff led a discussion on the need for updated ride leader guidelines and creation of accident guidelines. Jeff passed around a list describing attributes of injuries serious enough for an ambulance to be called.
Treasurer’s Report
Sydney joined the board to introduce Jean to the treasurer’s books and to present the 2007-2008 budget. Sydney reported that the account balances had not changed significantly since last month (approx $12,000 in checking and $20,200 in the two CDs). The Club picnic cost approximately $1,000. Sydney presented the 2007-2008 proposed budget and a few changes were discussed. Further discussions were tabled until the Board met at a separate meeting on Sunday, October 7 at 5:00 pm at the Pizza Patio on Walnut & Liberty in Fremont.
Clothing Sales
Ed reported the Club still has a few jerseys, vests, jackets (all mostly in larger sizes), socks (many) and arm warmers.
New Club Clothing
Wynn contacted four bicycle clothing vendors with a request for proposal (RFP) for new FFBC clothing. He received three responses and described the quality and prices these vendors offered to the Board.
Primavera
Ed Tanaka proposed and the Board approved April 20, 2008 as the date of the Primavera. Ed will post this date on various ride calendar websites unless he finds conflicting significant rides sponsored by other clubs.
NEW BUSINESS
Wynn presented his proposal for Designing Cinderella Ride Leader Skills Clinic. Due to time constraints, the Board tabled discussion on this proposal until the next regular Board meeting.
Jeff opened brief discussion on several of new proposals. The Board did not have time to address most of these thoroughly:
Business Cards: Jeff proposed and the Board approved purchase of an FFBC business card. This will be a general card without individual names. It will include the FFBC website URL.
Attracting New Members: Jeff lead a brief discussion on the need to attract new members, especially those who ride frequently with the club but never join. He suggested sending a welcome/membership invitation letter to those who sign the non-member side of the ride sheets. No decision was made.
Ride Leader Promo: In the interest of enticing more members to be ride leaders, Jeff made suggestions: a yearly drawing for a large prize and promoting a co-ride leader program. No decision was made.
SAG Fund: Jeff would like the Club to promote more out-of-town rides and provide payment for those who provide SAG services. No decision was made.
City of Fremont Website: Jeff will ask the city to provide a link to FFBC’s website on their website.
Guest Speakers: In addition to a speaker at tonight’s Member’s meeting, Jeff has lined up speakers for November and December.
The meeting adjourned at 7:30 pm
The Club hosted pizza, sodas and beer prior to the Members Meeting.
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