BOARD MEETING MINUTES

Special Meeting of the Board of Directors of Fremont Freewheelers Bicycle Club
Date:   November 1, 2007
Time:   7:30 pm
Location:  Silliman Activity Center, Newark CA
Attendees:  Jeff Girard, Dan Lucchesi, Sydney Friedenberg, Jean O’Donnell, Becky Denevan, Brian Meiers (Guest/Race Team representative)  

Call to Order and Approval of Minutes
Jeff Girard called the meeting to order and the members voted to approve the October minutes. Guests were introduced.

Membership
Dave Ransom reported there were 311 memberships and over 400 members.

Ride Coordinator Report
Jim Herman reminded members of the Club’s traditional day-after-Thanksgiving ride along the 17-mile drive in Monterey.  He also called for rides and ride leaders for the December ride calendar.  A leader is needed for the Get-To-Know-Us ride.

Karen White won the October ride leader drawing for a $25 REI gift certificate.

Treasurer’s Report
Jean O’Donnell presented the 2007-2008 FFBC budget.  Following discussion, the members voted to accept the budget.

Primavera
Joyce Tanaka reminded members there are two dates to remember: April 20, 2008 for the Primavera and April 27, 2008 for the workers’ party.

She also announced that (1) most required permits have been picked up in preparation of the Primavera, (2) all 2007 rest stop captains have again volunteered for 2008, (3) sponsors will be offered the opportunity (at a price) to have their names on the T-shirt, on the map, on the brochure or on all three items, (4) a letter to potential sponsors will be available for use by sponsor recruiters, and (5) no decision has been made on whether to have a Primavera jersey.

Proposed Alameda County Organized Road Use Permit
Members discussed the need for support in representing the needs of the bicycling community to County Supervisors.  Jeff will have information on this subject added to the FFBC website.

Race Team
Jason Sage discussed the Team’s training ride schedule and described the custom bike frame soon to be available for individual orders on the FFBC website.  The frame will be ½ carbon and ½ aluminum with FFBC and sponsor logos and flame graphic.

Holiday Party
An Evite has been emailed to members regarding the December 9 holiday party to be held at Los Cerritos Community Center in Fremont. 

Presentation
Brad Baldwin presented his Moab Utah cycling adventures.

Attendees:    Jeff Girard, Jean O’Donnell, Jim Herman, Conni Smith, Becky Denevan, Dan Lucchesi,
Jason Sage

Call to Order and Approval of Minutes
Jeff called the meeting to order and the Board voted to approve the October minutes with one correction - Jim Herman’s name was added to the Attendees listing.

Budget
Jean presented the revised budget for 2007-08.  At Jason’s suggestion, both the Race Team expenses and income were reduced to $13,000. 

Treasurer’s Report
Jean reported account balances: $8,769 in the checking account and  $10,433 and $10,480 in two CDs.

Ride Coordinator Report
Jim offered to draft rules concerning cancellations and rescheduling of announced rides and how these changes apply to ride leader and Pedal Pounder credits.

Citing a miscalculation, Jim requested an additional $25 for December’s ride leader award.  He also proposed that the Club offers two monthly ride leader awards next year, one for weekend ride leaders and one for weekday ride leaders.  The topic was tabled pending further discussion.

Donations Committee
Jim announced that the Donations Committee will meet early next year to consider distribution of the $2,000 budgeted for donations in 2008.  Donation suggestions should be directed to Jim Herman. 

Race Team
Jason reported Race Team activities:  Training rides have begun and are posted on the Ride Calendar.  Fall is cyclocross season with races every weekend until the end of the year.  The sponsorship agreement with Sugar CRM is signed and the funds are expected soon.  A new sponsor for 2008, Lagunitas Beer Co., provides three cases of beer each calendar quarter.  A FFBC Race Team bike frame with custom graphics and sponsors’ logos will soon be available for individual orders.

Jason announced that November 12 is the date set for teams to decide on race dates.  The target date for FFBC’s Criterium is June 14, 2008.

The Board discussed the possibility of jerseys for the Primavera and Cinderella training.  Jason remarked on the value, cost and order time for different vendors.

Business Cards:  Jeff is looking for a clear copy of the older FFBC logo (wheel and wing) for the FFBC business card.  This card will be available for use by all members.

SAG Fund:  The Board discussed creating a fund to pay a nominal amount to SAG driver volunteers for long or remote club rides, but decided against creating a policy.  Interested parties are invited to present their need to the Board on a case-by-case basis.

Frequent Flyers:  Jeff will draft a letter inviting non-members who ride with the Club to join FFBC.

The meeting adjourned at 7:30 pm

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