BOARD MEETING MINUTES

Board of Directors Meeting of the Fremont Freewheelers Bicycle Club
Date:           April 3, 2008
Time:           6:30 pm
Location:    Silliman Center, Newark CA

Attendance:
Jeff Girard
Jean O’Donnell
Jim Herman
Dan Lucchesi
Jason Sage
Conni Smith

REPORTS

The checking account dropped during March due to purchase of the new club jerseys and new Race Team clothing, but was restored by incoming Primavera registrations and jersey orders.

• The May Ride Calendar is open and needs ride listings.  Ride leaders are also needed for the Primavera workers rides. 
• A pizza party for the Primavera workers will be held Sunday, April 27 at 5:30 pm at the Pizza Patio in Fremont.  The Pedal Pounders Awards will also be presented at this time.
• Jim was absent from the March meeting and has prepared Ride Leader drawings for both February and March to be held later at the members meeting.

Donations Committee: 
Jim Herman distributed a list of five donations proposed by the Committee and to be voted on by the members later in the evening.  Two thousand dollars was budgeted for donations.  The vote will be for all or nothing.  If not approved, the proposals will go back to the Committee for reconsideration.

• East Bay Bicycle Coalitions - $500 earmarked for two programs:
• “Street Smarts” bicycle classes - $250
• Legal Fund - $250
• Silicon Valley Bicycle Coalition - $500
• Hellyer Velodrome - $500  (a Santa Clara Parks and Recreation facility)
• Sunol Train Station - $100 (earmarked for restroom facilities)
• Bay Trail - $400

Race Team - Jason Sage’s report and Board discussion

• Jason and Brian Meiers requested a meeting with Sugar CRM to discuss the title sponsor’s money issues and the possibility of restored funding for this year’s race series.
• The Team is looking at other possible revenue generating events:  twilight races, gold sprints or a hill climb time trial.
• On Sunday, April 6, the Team will paint the arrows on the roads for the Primavera routes.
• The Board discussed the cost of hosting the Criterium and the large debt the Club incurred last year due to poor proceeds.  Jason reported that the City of Fremont’s charge of approximately $7,000 for use of the downtown race site is the primary cost of the event.  The City offers to take $1,800 off the top if there are two registered nurses on site at all times during the race. 
• The Board further discussed other race team expenses and issues – advance payment for team clothing, team members who have not renewed membership, the small number of active team members and increased work involved for the Club’s Treasurer who now serves both FFBC and the race team organizations.  Jean suggested the race team have its own treasurer and its own bank accounts.
• Jeff asked for a current list of active race team members at next month’s meeting.

NEW BUSINESS

Primavera – Ed Tanaka
Proposed the Club sell the old and new Club jerseys during the Primavera, possibly in combination with club membership.  T-shirts from prior years may also be sold (cheaply) or given away.  The Board approved the plan and Ed will work out the price details and work with the volunteer coordinator for staffing.

The meeting adjourned at 7:20 pm

Date:            April 3, 2008
Time:           7:30 pm
Location:      Silliman Center, Newark CA

REPORTS

Membership – Dave Ransom
Currently there are 223 members and 153 memberships. 
Dave announced that as of March 31, prior year’s members who have not renewed their memberships will no longer accrue Pedal Pounder miles.  PP miles are compiled only for current members.

• The May calendar is open for new ride listings;
• Wynn Kageyama has already posted three L-T rides to prepare beginners for Bike-to-Work Day.  The San Francisco Bay Area’s 14th annual Bike to Work Day will take place on Thursday, May 15, 2008 with all nine Bay Area counties participating in the celebration. The event is part of National Bike Month.
• Wednesday’s summer Pizza Rides start in May and run through September.  Monthly ride leaders are needed.
• Ride leaders are still needed for two of the scheduled Primavera Workers Rides on April 12.  Riders will be asked to verify that the maps and road markings for the Primavera routes are correct.
• Ride Leader Drawings:  (Jim was absent at the March meeting, so drawings were held for February and March ride leaders):   

  February:      (1)  Donna Boomershine             (2)  Jan Johnson
  March:          (1)  Nikki Grimes                        (2)  Vicky Timmons

• East Bay Bicycle Coalitions - $500 earmarked for two programs:
• “Street Smarts” bicycle classes - $250
• Legal Fund - $250
• Silicon Valley Bicycle Coalition - $500
• Hellyer Velodrome - $500  (a Santa Clara Parks and Recreation facility)
• Sunol Train Station - $100 (earmarked for restroom facilities)
• Bay Trail - $400

Treasurer – Jean O’Donnell

Reported the bank account balances: 
Checking:  $8,319  
CD1:  $10,625       
CD2:  $10,679

The checking account dropped during March due to purchase of the new club jerseys and new Race Team clothing, but was restored by incoming Primavera registrations (~300 so far). Primavera jersey orders brought in an additional $1,000.

Race Team – Jason Sage

• Bill Breyer placed second in a recent grueling race.
• On Sunday, April 6, the Race Team will paint the arrows on the roads for the various Primavera routes.

Member Outreach – Molly Michelfelder
Cards were sent to the following members in February and March:

• Jeff Girard – new baby
• Brenda Gambina – thinking of you (a long-term FFBC member is undergoing radiation and chemotherapy)
• Mike Williams – bike accident
• Terri Yi – bike accident
• Mabel Kwan – bike accident
• Heather Black – father’s death
• Ken Goldman – thinking of you; illness
• Louis Friedenberg – get well

Primavera – Ed Tanaka
Updates and announcements:

• The Primavera is Sunday April 20;
• Help is needed on the morning of Saturday April 19, to shuttle supplies from the Club’s locker to James Logan High School; rest stop supplies will be scheduled for picked up at Logan that morning also.
• This year only Primavera workers will receive event t-shirts; riders will receive a patch.
• Shelley and Jorge Wills asked for a volunteer to take over their captain duties at the Coyote Hills rest stop.  This stop is open from 9am – 1pm.
• The Board approved the sale of club jerseys (old and new designs) at the Primavera.
• The Workers’ Party will be held Sunday, April 27 at 5:30 pm at the Pizza Patio.  Pedal Pounder awards will also be presented at the event.
• Becky Denevan, baked foods coordinator, needs more cookies and loaves of bread.
• Logan High School normally charges fees totaling $3,500 for use of its facilities, but these fees will be waived in exchange for $2,000 in donations for scholarships.  FFBC offers four $500 scholarships to seniors graduating in June, who have a minimum 3.0 GPA, 100 hours of community service, plans to enroll in further education and submit an essay on their use of alternate transportation.

Ed Tanaka called a meeting with the rest stop captains and the meeting adjourned at 8:30 pm

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