BOARD MEETING MINUTES

FFBC BOARD MEETING
LOCATION: Fremont Adult School
DATE: February 2, 2013

ATTENDANCE:  
Gary Smith (President), Ken Goldman (Vice President), Ron Mitchell (Director-at-Large), Vanessa McDonnell (Ride Coordinator), Chris Menicou (Race Team Liaison), Conni Smith (guest Secretary)

The Board discussed Race Team activities, ride leader recruitment results, automated preliminary ride calendar, enforcing use of the Ride Leader Submission Form, new club jersey pricing. 
The December 11, 2012 minutes were approved.

RACE TEAM
Chris Menicou reported that the Early Bird race training series started and will be conducted on every Sunday in January. Team Fremont is participating. They had three top 10 places in the first official race of the season at the San Bruno Hill Climb on New Year’s Day:
Michael Leung - 6th Cat. 4; John Lem - 7th Masters Cat. 4/5; Cynthia Wang - 6th Junior

Race, Ride, Event Update – Team Fremont Targeted Race Events for 2013
Feb. 23 - Snelling Road Race
Mar.16th - Land Park Criterium
Apr. 27th - Wente Road Race
May 5th -Panoche Valley Road Race
June - Dash for Cash Crit or Niles Crit or Mt. Diablo HC TT
July14th - Foothill Circuit Race
Aug.- Warnerville Time Trial or Tempus fugit TT or Winters RR if we do Mt. Diablo HC in June
Sept. - Giro di SF Crit or Milpitas GP

Race Team Membership
47 Total Race Team Members signed-up for the 2013 season, including 8 Ladies and 8 Juniors.

Thursday Night Training & Saturday Training Rides
TNT always at 6:30PM on Eureka off Stevenson in Fremont.

TREASURER'S REPORT
Treasurer, Terri Yi was not in attendance.

RIDE COORDINATOR'S REPORT
Vanessa reported that the temptation of receiving Club socks for leading a ride in 2013 had not yet increased ride leadership, but as it's only been in effect for one month, she expects better results in the future.  She also plans to automate a preliminary ride calendar next month that will allow potential ride leaders to see dates and types of rides scheduled for the upcoming month and dates that have openings for additional rides.

Vanessa announced that from this point on, it will be mandatory for ride leaders to use the Ride Leaders Submission Form found on the Member Services page of FFBC.org for all new ride postings.  This will ease her job by providing all the specifics of each ride in one place.  It will not be necessary to use this tool for standard, repeating rides like Calaveras Clockwise.

BUSINESS
Club Jersey:  Gary  reported that Clothing Manager, Ed Tanaka planned to negotiate the price of the new club jersey with manufacturer, Primal since the 2-13 Cinderella Training and Primavera jerseys were quoted a far better rate.  [Ed Tanaka arrived later and announced that Primal agreed to $30.50 per jersey rate, the same as for the other two orders.]

Early Renewal Incentive:  CentriPedal donated two $20 and one $10 gift certificates for this drawing.  The board agreed that all three certificates should go to the grand prize winner since that amount was announced earlier.   The drawing will be held at tonight's Members Meeting.

Gary also received the donation of a Give Me Wings Super Century ride registration.  Since not everyone would be interest in this, the Board discussed different options.

ON-LINE MEMBERSHIP RENEWAL
Ken Goldman discussed the possibility of creating an on-line process for both new and renewal memberships.  ACTC has a working web page for this and uses PayPal to collect the money.  He will look into this further.  There is also the issue of the laborious process of issuing membership cards and whether they are necessary.

FFBC GENERAL MEETING

7:30 pm 
Four members attended the meeting.  December minutes were approved.

In addition to items reported at the Board meeting, three drawings were held:

• Ride Leader Drawing for November, 2012: 
  Winner:            Al Quintana

• Ride leader Drawing for December 2012
  Winner:            Vanessa McDonnell

• Early Membership Renewal Drawing for renewals postmarked by December 15, 2012. 
              162 members were eligible.
              Winners:          Karandeep Tatlah - $25 Bicycle Garage gift certificate
                                      Dennis Crovella - $25 REI gift certificate
                                      Jon Graff – Chipotle Grill gift certificate
                                      Kaitlin Gokey – Peets gift certificate                        
                                      Jeffrey Melad -  Grand Prize:  $50 Central Pedal gift certificate

Ron Mitchell reminded members that bike carriers are currently available for loan and can be reserved through him.

Meeting adjourned at 8:30 pm

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