BOARD MEETING MINUTES

FFBC BOARD MEETING
LOCATION: Fremont Adult School
DATE: March 12, 2013

Attendance 
Gary Smith (President), Ken Goldman (Vice President), Ron Mitchell (Director-at-Large), Terri Yi (Treasurer), Vanessa McDonnell (Ride Coordinator), Chris Menicou (Race Team Liaison), Lori Sommer (Secretary-substitute)
Start 6:37pm Gary handed out the Agenda. The board discussed Race Team activities, ride calendar, treasurer’s report, and general business.  The February meeting minutes were approved.

Race Team Report
The local "Spring Classic" races are in full swing. Team Fremont had riders entered across 10 races in the past month. Here is a summary of top 10 places for Team Fremont – FFBC:

Copper Town Circuit Race – Feb. 17th
Sandra King 7th
Liz May-Gaitos 8th

Snelling Road Race – Feb. 23rd - The FFBC team target event for February
Twenty-two riders participated in road racing events throughout the day with team support provided by president Garry Birch and KeithKruse on the feed zone.
Highest placing finisher was: Sandra King – 11th

Merced Criterium – Feb. 24th
Chris Gaitos 3rd
Liz May-Gaitos 3rd

Madera Stage Race – March 9th and 10th (Time Trial, Criterium, & Road Race)
Mark King 2nd in the General Classification

Red Kite Criterium - March 10th
Sandra King 10th
Chris Gaitos 5th
Chris Menicou 1st

Race, Ride, Event Update – Team Fremont Targeted Race Events for 2013

Mar. 16th - Land Park Criterium, Sacramento
Apr. 27th - Wente Road Race, Livermore
May 5th - Panoche Valley Road Race
June - Dash for Cash Crit or Niles Crit or Mt. Diablo HC TT
July 14th - Foothill Circuit Race, Palo Alto
Aug.- Warnerville Time Trial or Tempus fugit TT or Winters RR if we do Mt. Diablo HC in June
Sept. - Giro di SF Crit or Milpitas GP

Team Membership 54 Total Race Team Members signed-up for the 2013 season.
Including: 10 Ladies 10 Juniors

Tuesday - Thursday Night Training (TNT) NEW – Tuesday Night Training – Meet at 6:30 at the Club Sport parking lot for a local ride. Lights required during Winter months.
Thursday Night Training always at 6:30PM on Eureka off Stevenson in Fremont.

Ride Coordinator
Vanessa discussed the sock incentive program for ride leaders.  She will send a message to club members that have earned socks for leading a ride and coordinate their distribution.  The inventory will be checked and could be supplemented with unsold Primavera socks if needed.
Vanessa mentioned that the LAP rides at a T-M pace (led by Cindy Maxwell) are a success and have a high attendance.  The board discussed having the series repeat in the future and proposed a repeating T-M pace ride be added to the monthly calendar beginning in April.  The Portola Loop was selected and it will start at Don Edwards and can be done either CW or CCW.

Treasurer’s Report
Terri reviewed the current financials and handed out the register report for February.  She stated Bank of America reimbursed us for the fraudulent transactions. A notarized document was required ($10 cost).

Business
Donations Board members concurred no one had contacted them to be on the Donations Committee.  Discussion ensued with how to best create the committee.  Lori Sommer volunteered to chair the committee and find four volunteers to create a list of donations to be presented to the board and after approval, subsequently voted on by membership. 
Meeting Snacks Terri stated we have enough in the budget to provide snacks for the General Meetings to encourage attendance.  Vanessa brought snacks for the March meeting.  Ron Mitchell volunteered to bring snacks for the remaining monthly meetings.
Audit The Board discussed having the club’s accounting books audited.  In the past, the VP did this.  Terri feels it is important to have this done to protect the club and the treasurer.  Ken agreed to have this completed just before the end of the fiscal year.  There was discussion that the audit requirement be added to the Constitution/By-laws as appropriate.
Constitution/By-laws The board discussed and agreed to review these club documents (found on the web page under the member services tab) and bring and clarifications or changes to the April Board Meeting for further discussion.
FFBC Jerseys The poll to obtain information on jersey sizes to be ordered will be closed.  Vanessa will send out a reminder to club members.  The jersey order with Primal will be scaled based on the poll results.  A coordinated arm warmer order was discussed with members agreeing it was a good idea.  Marcella agreed to prepare a few simple designs for Board review.  They may be ordered at the same time if the board agrees on a design.
Thank you Gary agreed to send email on behalf of the Board thanking various committee chairs, planning committees and ride leaders for their service to the club.

FFBC GENERAL MEETING

Several members were in attendance at the General Meeting that began at 7:31PM.
January meeting minutes were approved.

Gary led the meeting. Chris presented the race team results.  Terri provided the balances in the club’s accounts.  Vanessa discussed the calendar and the newly added repeating Portola Loop ride.  The winners of the monthly ride leader incentive award are Kevin McDonnell (for January) and Cindy Maxwell (for February). They will each receive a $25 gift card to The Bicycle Garage. Ron mentioned that the bicycle carriers are available for members to use and to send an email to reserve them.

Vanessa brought The Triplets of Belleville, an animated film about a Tour de France cyclist kidnapped by the mafia and the adventurous grandmother (and her dog) that attempts to rescue him.

Vanessa provided cookies, popcorn and drinks.  There was a good laugh when everyone thought Vanessa had brought a big bowl of potatoes too.  It turned out they were part of a St. Patrick’s celebration in the classroom where the meeting was held.

General Meeting was adjourned at 9:10pm. 

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