BOARD MEETING MINUTES

FFBC BOARD MEETING
LOCATION: Fremont Adult School, Room N6, 4700 Calaveras Ave, Fremont, CA 94538
DATE: Sept 9, 2014

Attendance

Call to Order
Meeting called to order by Gary Smith at 6:40PM. The agenda was distributed. Ron M provided and setup refreshments.

Meeting Minutes
Gary asked if there were any questions or changes needed on the previous month's minutes – none were brought up. They were approved.

• Race Season is ending and going into the October training sessions
• There are now 60 team members which includes 16 juniors, 34 men and 10 woman.

Chris provided the following race team results later by email. This is for August events. 

Director-at-Large – Ron Mitchell
Supplied food for the meeting.
There are now three hard cases available for loan. No activity on cases.

Treasury Report – Julia
Main expenses this last month were for the donations approved by the donation committee. There was an additional expense for property taxes for the Community Ed room.
Some income was generated with Terry selling jerseys.
Not many new members this month but that is typical for later in the year.
Budget discussion – it should be held at the next meeting with the new board members and be presented at the November meeting.
Andy Sass has asked if specific donations could be made for the Primavera ride. The FFBC Donations Procedure and Guidelines state that all donations will be recommended by the donation committee and then voted on by the club. The request should be brought up first with the Donations Committee.
Discussion about monetary reserve. Should be brought up with the new Board.
A suggestion was made and well received to setup a Pizza “General Meeting” every quarter to generate more attendance. That will probably happen at the November meeting based on further discussion at the Oct meeting.

Ride Coordinator – Vanessa
Pedal Pounders: Robin O’Hara to take over. Still sorting out details with Conni.
Ride leader incentives: It was agreed unanimously that a pilot program will be setup for 3 months, starting in September. The ride coordinator will send a list of leaders at the end of each month. The suggestion is a $4 gift for each ride.

General Discussion - Gary
Newsletter – Marcella would like to shed some or all of all her responsibility on the newsletter and is looking for someone to take over – particularly the “member spotlight.” Gary will send out an email looking for volunteers.
Club Picnic – New date is Oct 18.
New Fremont Bike store: Gary was contacted by the owner. Gary will invite the owner to make a presentation at a future meeting. They specialize in folding and commuter bikes. The store is:
Urban Bike Outfitters, 1205 Fulton Place, Fremont (near Warm Springs and Mission in southern Fremont).

Board Meeting Adjourned
At 7:32PM Ron M put in a motion to adjourn. Meeting was adjourned.

FFBC GENERAL MEETING

Meeting opened at 7:36 PM.
Asked if there were any changes or corrections to the previous month's minutes. No issues. Minutes accepted.

Race Team Report – Chris Menicou
Chris reviewed the Race Team August highlights:

• Race Season is ending and going into the October training sessions
• There are now 60 team members which includes 16 juniors, 34 men and 10 woman.

Chris provided the race team results later by email – they are in the Board meeting minutes. This is for August events.

Ride Coordinator – Vanessal
Nothing special on the ride calendar – need more rides.
More people are doing more interesting rides like recent rides to Monterey, Seascape as well as tandem rides and beer rides.
Did drawing for August ride leader bicycle garage gift certificate. The winner was:
Julia Walker

Director-at-Large – Ron Mitchell
Supplied food for the meeting.
There are now three hard cases available for loan.

Treasury - Julia
Gave a summary of the account balances. Details can be found in the on-line site for club members only. The main financial activities have been selling jerseys, donations, and rental room property tax.

General Topics - Gary
Noted that Club picnic date has changed to Oct 18th. The location is at Quarry Lakes.
Announced new bike shop in Fremont – Urban Bike Outfitters at 1205 Fulton in southern Fremont. They specialize in folding and commuter bikes. They are willing to offer member discounts and to be used as a starting point for rides.

Elections & Constitutional changes - Gary
The list of nominees were presented:

Luis Facha – President
Vice President – Louis Friedenberg – running again for same position
Treasurer – Julia Walker – running again for same position
Dave Fishbaugh, Jim Takasugi – Ride Coordinators
Trish Conklin – Director-at-Large
Race Team Liaison – Chris Menicou - running again for same position
Secretary – Bob Miller - running again for same position

No additional nominees were proposed. A vote was taken on the nominees and they were elected unanimously by members present – the seven board members.
The Constitution changes were presented and voted on. It was accepted unanimously by the members present.

Additional Discussions
Mark from the Race team showed up and discussed the race team's search for a new clothing vendor. They have chosen Castelli and have suggested that FFBC might want to consider choosing the same vendor for future jersey orders, which would allow both groups to get a better discount. That will be brought up next time we place a jersey order.

Meeting adjourned
Approx 7:52 PM

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